The Fair Oaks Tenant Screening Guide: Finding the Right Tenant for Your Rental Property

By JTS Property Management Monday, July 7, 2025

Leasing out a rental unit in Fair Oaks, California, can be a profitable venture—but only if you can secure good tenants. Issues like missed rent payments or damage to the property can quickly disrupt your rental business.

That’s why thorough tenant screening is crucial for both property owners and property managers.

By following local and state regulations and adhering to Fair Housing standards—such as avoiding discrimination based on family status—you can create a consistent screening process. 

This increases your chances of finding qualified tenants who pay rent on time, respect the terms of the lease agreement, and act as reliable tenants who help sustain a stable and successful rental operation.

1. Know the Laws: Fair Housing and Local Screening Regulations

The Fair Housing Act and California’s local housing laws prohibit discrimination based on familial status, source of income, race, religion, and other protected classes. 

Under new legislation like SB 267, you cannot use a credit score alone to disqualify prospective tenants using Section 8 vouchers. You must accept alternatives like utility bills or bank statements as proof of financial responsibility.

Following AB 2493, rental applications must be processed on a first-come, first-served basis, and written screening criteria must be shared up front. These include acceptable monthly income levels (commonly 2.5 to 3x monthly rent), credit report minimums, criminal background policies, and rental history requirements.

2. Pre-Screening: Set Standards to Attract Qualified Applicants

Before listing your rental housing, define criteria that reflect both compliance and practicality. This might include no criminal record in the past five years, positive landlord references, and renters' insurance requirements. 

Use these when advertising your rental listing to discourage unqualified tenants and attract responsible tenants.

Ask potential renters questions during the inquiry: their reason for moving, monthly income, if there will be multiple tenants, and whether they have past landlords who can vouch for them. This early step helps identify qualified applicants and minimize wasted time and effort.

3. The Tenant Screening Process

Once you've identified a potential tenant, begin the formal tenant screening process:

• Consent & Application Fee: Collect written consent and provide receipts.
• Tenant Screening Reports: Review the tenant’s credit report, criminal history, and rental and eviction history.
• Verify Income & Identity: Cross-check ID with pay stubs, W2s, or bank statements.
• Contact Previous Landlord: Confirm rent payments, maintenance requests, and any late rent payments.

These steps are crucial for making an informed decision and preventing future issues.

4. Tenant Selection & Documentation

Select the first rental applicant who meets your screening criteria to ensure compliance. Always document the entire tenant selection process—including denials—and retain records such as rental agreements, security deposit details, and screening results.

Protect Your Property and Your Rental Applicants

Choosing the right tenant begins with a solid tenant screening strategy and a thorough understanding of local laws. Protect your investment by partnering with experts who know how to vet prospective renters professionally and legally.

JTS Property Management handles the entire tenant screening process, ensuring compliance, efficiency, and peace of mind. Contact us today to find great tenants for your rental property!

FAQs

Q1: Can I deny a tenant based on low credit score?
A: Only if your policy is applied equally. Under SB 267, voucher holders must be evaluated using alternative proof of financial responsibility.

Q2: What should I look for in a tenant’s background?
A: Review rental history, criminal background checks, credit report, and past landlords' feedback to evaluate if they’re a responsible tenant.

Q3: Are Section 8 applicants protected?
A: Yes. Rejecting a voucher holder may be considered housing discrimination under Fair Housing laws.

Q4: Should I accept renters without credit?
A: Yes, primarily if they can provide strong landlord references, a stable monthly income, and no history of evictions.

Q5: Can I get legal help?
A: Yes. For complex situations, consult with legal counsel who is familiar with California's housing laws and landlord-tenant relationships.

Additional Resources: 

Unlock Profits With Expert Rental Analysis Techniques in Fair Oaks, CA

New Eviction Laws That Landlords and Tenants Must Know in Fair Oaks, CA

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